Students will be awarded the appropriate bachelor’s degree provided that they have:
undertaken a programme of study for a period normally of not less than four years for bachelor’s degree programmes; and
completed the total credit units of courses as stated in the study plan for that degree; and
passed the prescribed examinations; and
paid the prescribed fees; and
fulfilled the requirements of the regulations of University.
Upon successful completion of studies, fulfillment of both the GPA requirement and the RC requirement at the University, and with the approval of University Senate, academic awards are conferred on students at a congregation.
Workflow for Issuing Graduation Certificates (For Bachelor’s Degree Programmes)
Faculty’s Academic Council endorses graduation of prospective graduates
Need the approval of University Senate Meetings#
The Senate approves the list of prospective graduates
Registry updates graduation information in the computer system
Registry prints certificates and complete check-out procedures for graduates
Rector & Registrar sign the certificates
Registry sends notification emails/SMS to individual graduates for certificate collection
# Please refer to the below Meeting Schedule of University Senate for Academic Year 2018/2019. * The processing time takes longer during June due to the large number of graduates. The certificates will usually be ready for collection in mid-July.
MEETING SCHEDULE OF UNIVERSITY SENATE FOR ACADEMIC YEAR 2018/2019
Seq. of Meeting
Wednesday, 26th September, 2018
Wednesday, 21st November, 2018
Wednesday, 16th January, 2019
Wednesday, 17th April, 2019
Wednesday, 5th June, 2019
Announcement will be made if there is any change in the above dates.
Notes for the collection of Graduation Certificate (For Bachelor’s Degree Programmes only)
The Registry will complete the check-out procedures for graduates. In order to complete the check-out procedures, graduates should make sure that there is no outstanding item with the following departments.
Upon the receipt of notification emails/SMS for certificate collection from the Registry, graduates should bring along the identification documents to the Registry during office hours for the collection of graduation certificates.
If there is outstanding item when graduates collect the graduation certificates, which indicates the incompletion of check-out procedure, graduates should go to the department concerned to clear the outstanding records. Otherwise, the graduation certificate will not be issued.
If graduates are unable to collect your certificate in person, please entrust a representative to collect the certificate. In such case, the representative must present the authorization letter (REG/Form/042) signed by the graduate and attached with copies of the identification document of both parties.
The graduation certificate will be issued once only, as there will be no second printing. Students are therefore strongly advised to ensure the safe-keeping of this important document.
The University reserves the right to withhold conferment of an award on a student who has outstanding fees owed to the University, or who has otherwise failed to discharge all obligations towards the University.