Deferment of Study
- Students who wish to postpone their studies should apply for deferment of study.
- Students can apply for deferment of study for not more than two semesters at one time. If students wish to prolong their deferment period, they should submit another application to the Registry before the first day of the next semester after they have reached the previously approved deferment period. The total approved period of deferment of study cannot accumulate to more than six semesters.
- First-year registered students can apply for deferment of study for not more than one academic year. Such applications will only be permitted for medical reasons and exceptional cases with sound justification. For medical reasons, students are required to submit medical certificates issued by hospitals at the time of application. For exceptional cases with sound justification, students are required to specify the reason and submit written certification at the time of application.
- Students who have deferred their studies and wish to return to the University should apply for resumption of study. Resumption is not granted automatically. Besides, students are not permitted to transfer to another programme when they apply for resumption of study.
- If students neither apply for resumption of study nor submit another deferment application before the first day of the next semester after they have reached the previously approved deferment period, they will be considered having withdrawn from the University, and they have to apply for re-admission of study later if they wish to return to the University.
- Application for deferment of study from a withdrawn or inactive student will not be considered.
Withdrawal from the University
- Students who wish to terminate their studies at the University prior to graduation should apply for withdrawal from studies.
- Withdrawal grades will be recorded for each course at the time the student receives permission to withdraw. The grades are either “W”, meaning that the student withdraws from the University before the examination period, or “F”, meaning that the student does not take the examinations but withdraws during or after the examination period. However, if a student withdraws from the University after completing all the courses and examinations of a semester, all academic credits/grades are given for the courses taken in that semester.
- Students who withdraw from the University and later wish to return must apply for readmission of study. Re-admission of study is not granted automatically. It is with lower priority than resumption of study during application consideration and is subject to quota availability.
Check-out Procedures for Inactive Students
- Students who fail to enrol in at least three credits of course(s) or do not fully settle their tuition fees in any semester will be considered inactive students.
- Inactive students will be prohibited from attending classes, using any services or facilities of the University, and applying for any official documents. For students who become inactive from academic year 2015/2016 onwards, the maximum inactive duration is two semesters cumulatively. If inactive students wish to return to the University within the inactive duration, they must complete the check-out procedures before applying for re-admission of study. Re-admission of study is not granted automatically. It is with lower priority than resumption of study during application consideration and is subject to quota availability. Also, inactive students are with lower priority than withdrawn students for re-admission.
If students leave the University in the course of study without going through the check-out procedures, no official document (such as testimonial and transcript) will be issued.
The total duration for deferment and withdrawal of study should not exceed six semesters altogether. No resumption or readmission of study will be considered if students have deferred or withdrawn for more than 6 semesters cumulatively.
All resuming and re-admitted students should pay their tuition fees according to the tuition schemes of the resuming/re-admitted year and are required to check the study plan with the general office of the academic unit concerned.